City of Greensboro Meeting Minutes - Final

City Council

Tuesday, November 19, 2024 at 4:30 P.m. - 5:30 P.m.

Katie Dorsett Council Chamber

300 West Washington Street, Greensboro, NC 27401

Present:

• Mayor Nancy Vaughan, 
• Mayor Pro-Tem Yvonne Johnson, 
• Councilmember Marikay Abuzuaiter, 
• Councilmember Sharon Hightower, 
• Councilmember Nancy Hoffmann, 
• Councilmember Hugh Holston, 
• Councilmember Zack Matheny, 
• Councilmember Tammi Thurm, 
• and and Councilmember Goldie Wells 

Also Present:

• City Manager Trey Davis, 
• City Attorney Chuck Watts, 
• and And Deputy City Clerk Victoria Howell 

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A.

CALL TO ORDER

These City Council minutes are a general account of the November 19, 2024 meeting.  For full details of discussions, the meeting video can be located on the City of Greensboro website at https://www.greensboro-nc.gov/government/city-council/council-meetings.

This City Council meeting of the City of Greensboro was called to order at 4:30 p.m. on the above date in the Katie Dorsett Council Chamber of the Melvin Municipal Office Building.

Mayor Vaughan confirmed all Councilmembers in attendance.

Moved by Councilmember Abuzuaiter, seconded by Councilmember Thurm to recess to closed session for the purpose to preserve the attorney-client privilege between the City’s attorneys and the City Council regarding litigation involving the following parties: Estate of Joseph Lopez; Mattew Hamilton; Paulickia Hairston; Dow Chemicals; and Modeste Tchakoua. The motion carried by voice vote.

Council recessed to closed session at 4:31 P.M.

Moved by Councilmember Holston, seconded by Councilmember Wells to return to open session at 5:36 P.M.  The motion carried by voice vote.

B.

MOMENT OF SILENCE

The meeting opened with a moment of silence.

C.

PLEDGE OF ALLEGIANCE

Mayor Vaughan recognized Councilmember Abuzuaiter to lead the Pledge of Allegiance to the Flag.

City Manager Trey Davis introduced youth courier Community Relations Specialist, Benjamin Bailey; and provided a brief bio.

D.

COUNCIL PROCEDURE FOR CONDUCT OF THE MEETING

Mayor Vaughan explained the Council procedure for conduct of the meeting.

D.1

2024 - 700 COUNCIL IS BEING REQUESTED TO REMOVE THIS ITEM FROM THE AGENA...Res Authorize Bond Anticipation Notes and Amendment and Restatement of a Joint Governmental Agreement Regarding the Piedmont Triad Regional Water Authority

Mayor Vaughan stated that Council was being requested to remove items D.1/Item 2024-700 Resolution to authorize bond anticipation notes and amendment and restatement of a joint governmental agreement regarding the Piedmont Triad Regional Water Authority (PTRWA) and D.2/Item 2024-701 Resolution approving the City's obligations under "Joint Governmental Agreement" among the City PTRWA and other local governments. 

Moved by Councilmember Hightower, seconded by Councilmember Holston to remove the items from the agenda. The motion carried by voice vote. 

D.2

2024 - 701 COUNCIL IS BEING REQUESTED TO REMOVE THIS ITEM FROM THE AGENDA….Resolution Approving the City’s Obligations under its “Joint Governmental Agreement” among the City, Piedmont Triad Regional Water Authority, and Other Local Governments

D.3

2024 - 791 Public Hearing for Rezoning - 4216 United Street

Mayor Vaughan stated the applicant had withdrawn Item D.3./ID 2024-791 public hearing for rezoning of 4216 United Street; and asked for a motion to remove from the agenda.

Moved by Mayor Pro-Tem Johnson, seconded by Councilmember Abuzuaiter to withdraw the item. The motion carried by voice vote. 

E.

CEREMONIAL AND/OR PRESENTATION ITEMS

City Manager Davis made a brief statement regarding the Interactive Resource Center (IRC) Director, Kristina Singleton's resignation; spoke to the appointment of Interim Director, Banita Curtain; and to a continued partnership. 

Mayor Vaughan requested Water Resources Director, Mike Borchers provide an update regarding a letter sent to residents. 

Mr. Borcher's offered apologies for the confusion; highlighted safe water data; spoke to service lines; and explained the state required letter.

F.

PUBLIC COMMENT PERIOD

Public Comment Period was held at the first meeting of the month.

G.

CONSENT AGENDA 

Mayor Vaughan asked if anyone wished to remove any items from the consent agenda; and reminded Council that any items removed from the consent agenda, other than for a recusal or for the purpose to vote 'No' would be placed on the next business meeting agenda as a business item.

Motion to adopt the consent agenda was approved. 

• Moved By Councilmember Wells
  Seconded By Councilmember Holston

  Ayes (9)

  Mayor Vaughan, Councilmember Abuzuaiter, Councilmember Hightower, Councilmember Hoffmann, Councilmember Thurm, Councilmember Wells, Mayor Pro-Tem Johnson, Councilmember Holston, and Councilmember Matheny

  Carried (9 to 0)

G.1

2024-782 Resolution Authorizing a Change Order in the Amount of $120,000 for Contract 2021-011A with Volkert, Inc. for Additional Construction Inspection Services needed for the Murrow Boulevard Bridge Repairs Project (EL-5101DR) 

Motion to adopt the resolution was approved.

• 280-24 RESOLUTION AUTHORIZING A CHANGE ORDER IN THE AMOUNT OF $120,000 FOR CONTRACT 2021-011A WITH VOLKERT, INC. FOR ADDITIONAL CONSTRUCTION INSPECTION SERVICES FOR THE MURROW BOULEVARD BRIDGE REPAIRS PROJECT

  WHEREAS, Contract No. 2021-011A with Volkert, Inc. provides for the Construction Inspection Services needed for the Murrow Boulevard Bridge Repairs Project;

  WHEREAS, to provide additional construction inspection services to the Murrow Boulevard Bridge Repairs Project, and as these additional services are outside the original scope of work, the work requires a change order in the amount of $120,000; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the City Manager is hereby authorized to execute on behalf of the City of Greensboro a change order in the above mentioned contract with Volkert, Inc.

  (Signed) Goldie Wells

  
  

G.2

2024- 783 Resolution Authorizing a Change Order in the Amount of $350,000 for Contract 2021-011 (TIP# EL-5101 DR) with Smith-Rowe, LLC for the Murrow Boulevard Bridge Repairs Project 

Motion to adopt the resolution was approved.

• 281-24 RESOLUTION AUTHORIZING A CHANGE ORDER IN THE AMOUNT OF $350,000 FOR CONTRACT 2021-011 (TIP# EL-5101 DR) WITH SMITH-ROWE, LLC FOR THE MURROW BOULEVARD BRIDGE REPAIRS PROJECT

  WHEREAS, Contract 2021-011 (TIP# EL-5101 DR) with Smith-Rowe, LLC provides for the Murrow Boulevard Bridge Repairs Project;

  WHEREAS, this change order is needed in the amount of $350,000 to add bridge repair work beyond the scope of the original project; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the City Manager is hereby authorized to execute on behalf of the City of Greensboro a change order in the above mentioned contract with Smith-Rowe, LLC.

  (Signed) Goldie Wells

  
  

G.3

2024-779 Resolution Approving Contract 2023-052A in the Amount of $429,115 with Volkert, Inc. for Professional Design Services for the A&Y Greenway Bridge Design (BL-0116) 

Motion to adopt the resolution was approved.

• 282-24 RESOLUTION APPROVING CONTRACT 2023-051A IN THE AMOUNT OF $429,115.60 WITH VOLKERT, INC. FOR PROFESSIONAL DESIGN SERVICES FOR THE A&Y GREENWAY BRIDGE DESIGN (BL-0117)

  WHEREAS, Contract No. 2023-051A will provide for the Professional Design Services for the A&Y Greenway Bridge Design;

  WHEREAS, Volkert, Inc. was selected on the strength of their bridge design experience, and their extensive work on roadway, greenway, storm water, and transportation engineering; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the City Manager is hereby authorized to execute the above mentioned contract for the Professional Design Services for the A&Y Greenway Bridge Design with Volkert, Inc.

  (Signed) Goldie Wells

  
  

G.4

2024-787 Resolution Authorizing Supplemental Agreement #10 in the Amount of $150,000 for EL-5101 DL Transit Oriented Sidewalks

Motion to adopt the resolution was approved.

• 283-24 RESOLUTION AUTHORIZING SUPPLEMENTAL AGREEMENT #10 IN THE AMOUNT OF $150,000 FOR EL-5101 DL TRANSIT ORIENTED SIDEWALKS

  WHEREAS, project EL-5101DL constructed sidewalks and accessible curb ramps along Lees Chapel Road and Pisgah Church Road from Brightwood School Road to Battleground Avenue, and on Yanceyville Street from Bessemer Avenue to Lees Chapel Road;

  WHEREAS, these pedestrian improvements have enhanced safety, connectivity to transit, and overall accessibility within the corridor;

  WHEREAS, NCDOT has agreed to provide additional funding to support the closeout of the project;

  WHEREAS, the amended agreement with NCDOT will enable up to 80% reimbursement for remaining eligible project costs; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the City Manager is hereby empowered to sign and execute Supplemental Agreement #10 with the NCDOT for EL-5101 DL Transit Oriented Sidewalk Projects.

  (Signed) Goldie Wells

  
  

G.5

2024-788 Ordinance in the Amount of $150,000 Increasing Budget for Supplemental Agreement #10 for EL-5101 DL Transit Oriented Sidewalks

Motion to adopt the ordinance was approved.

• 24-159 ORDINANCE IN THE AMOUNT OF $150,000 INCREASING STREET AND SIDEWALK CAPITAL PROJECT BUDGET FOR SUPPLEMENTAL AGREEMENT #10 FOR EL-5101 DL TRANSIT ORIENTED SIDEWALKS

  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  Section 1

  That the budget for the Project EL-5101 DL: Transit Oriented Sidewalks Project budget be increased as follows:

  Account                              Description                      Amount

  401-45-4599023.6012       Land Right-of-way          $150,000

  And, that this increase be financed by increasing the following revenues:

  Account                            Description                                  Amount

  401-45-4599023.7100      Federal Grant                             $120,000

  401-45-4599023.9492      Transfer from Bond Account       $  30,000

                                                                                              $150,000

  Section 2

  And, that this ordinance should become effective upon adoption.

  (Signed) Goldie Wells

  
  

G.6

2024-795 Resolution Authorizing Agreement in Amount of $510,000 to Stantec Consulting Services, Inc. for 2050 Metropolitan Transportation Plan 

Motion to adopt the resolution was approved.

• 284-24 RESOLUTION AUTHORIZING AGREEMENT IN AMOUNT OF $510,000 TO STANTEC CONSULTING SERVICES, INC. FOR 2050 METROPOLITAN TRANSPORTATION PLAN UPDATE

  WHEREAS, the Greensboro Department of Transportation recommends the award of the 2050 Metropolitan Transportation Plan Update under Task Order #2 of the Master Agreement with Stantec Consulting Services, Inc. for federally funded transportation professional services;

  WHEREAS, the Master Agreement was executed on December 1, 2023, following a competitive selection process involving representatives from the Greensboro Department of Transportation, Engineering & Inspections, Minority/Women Business Enterprise, and NCDOT;

  WHEREAS, Task Order #2 contract provides for Stantec to develop the Greensboro Urban Area Metropolitan Planning Organization 2050 Metropolitan Transportation Plan Update at a cost not to exceed $510,000;

  WHEREAS, the MPO Planning Work Program governs this federally funded NCDOT-supported professional services contract, where federal small professional service firm provisions apply, and M/WBE goals do not apply;

  WHEREAS, Stantec has demonstrated commitment to diverse participation with the inclusion of DBE-certified firms, achieving a 16.6% DBE participation (Just Cities Collective at 8.3% and Foursquare ITP at 8.3%) of the contract value; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the authorization to enter into this contract with Stantec Consulting Services to support the comprehensive development of the 2050 Metropolitan Transportation Plan Update is hereby approved and City Manager is hereby authorized to execute on behalf of the City of Greensboro.

  (Signed) Goldie Wells

  
  

G.7

2024-789 Resolution Authorizing Supplemental Agreement with Alta Planning + Design, Inc. in the amount of $850,381 for Safe Streets and Roads for All Comprehensive Safety Action Planning Project 

Motion to adopt the resolution was approved.

• 285-24 RESOLUTION AUTHORIZING SUPPLEMENTAL AGREEMENT WITH ALTA PLANNING + DESIGN, INC. IN THE AMOUNT OF $850,381 FOR SAFE STREETS AND ROADS FOR ALL COMPREHENSIVE SAFETY ACTION PLANNING PROJECT

  WHEREAS, approval is requested for a Supplemental Agreement with Alta Planning + Design for Task Order #2 under the On-Call Professional Services Agreement made on December 1, 2023;

  WHEREAS, this agreement, supported by federal Safe Streets and Roads for All (SS4A) Grant Program funds, will extend for a duration of two years;

  WHEREAS, Alta Planning + Design will oversee the second phase of the Comprehensive Safety Action Plan (CSAP) for the City and surrounding communities within the Greensboro MPO, including project management, data analysis, stakeholder engagement, safety strategy recommendations, and drafting the CSAP;

  WHEREAS, this plan builds upon Greensboro’s Vision Zero Action Plan, aiming to improve regional roadway safety through enhanced crash and risk analysis, project identification, and community input;

  WHEREAS, the CSAP will provide a valuable set of data, analysis, tools, and strategies for improving transportation safety in the City and throughout the MPO area;

  WHEREAS, upon completion, the plan will position the City and Greensboro MPO to compete for additional implementation funding through federal safety programs established under the Infrastructure Investment and Jobs Act; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  The City is authorized to enter into a contract with Alta Planning + Design, Inc. for Safe Streets and Roads for All Comprehensive Safety Action Planning Project Task Order #2. The City Manager is hereby authorized to execute the contract on behalf of the City of Greensboro.

  (Signed) Goldie Wells

  
  

G.8

2024 - 716 Resolution Approving a Contract in the Amount of $1,000,000 with Hazen and Sawyer, PC for Professional Services for Design of the TZO Generators Improvements 

Motion to adopt the resolution was approved.

• 286-24 RESOLUTION APPROVING A CONTRACT IN THE AMOUNT OF $1,000,000 WITH HAZEN AND SAWYER, PC FOR PROFESSIONAL SERVICES FOR THE TZO GENERATORS IMPROVEMENTS

  WHEREAS, the T.Z. Osborne Water Reclamation Facility requires evaluation of and replacement of the main power backup generators;

  WHEREAS, Hazen is familiar with related work in the facility; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the City Manager is authorized to execute on behalf of the City of Greensboro, a Professional Services Contract for $1,000,000 with Hazen and Sawyer, PC for Professional Services for the TZO Generators Improvements.

  (Signed) Goldie Wells

  
  

G.9

2024 – 734 Ordinance Amending Capital Project Revenue Bond Fund Budget to Fund TZO Construction Administration and Resident Project Representative Services in the Amount of $608,515 

Motion to adopt the ordinance was approved.

• 24-160 ORDINANCE AMENDING THE CAPITAL PROJECT REVENUE BOND FUND BUDGET TO FUND TZO INFLUENT PUMP CONSTRUCTION ADMINISTRATION AND RESIDENT PROJECT REPRESENTATIVE SERVICES

  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  Section 1

  That the Capital Project Revenue Bond Fund Budget of the City of Greensboro is hereby amended as follows:

  That the appropriation to the Water Resources Capital Project Revenue Bond Fund be increased as follows:

  Account                            Description                                                  Amount

  518-70-7099196.5410      Professional Services – Capital Projects    $608,515                           

  And, that this increase be financed by increasing the following Capital Project Revenue Bond Fund accounts:

  Account                    Description                              Amount

  518-NC-NC-9005     Revenue Bond Proceeds        $608,515        

  Section 2

  And, that this ordinance should become effective upon adoption.

  (Signed) Goldie Wells

  
  

G.10

2024 – 800 Resolution Submitting Guilford County Multi-Jurisdictional Hazard Mitigation Plan Progress Report for Floodplain Management/Hazard Mitigation 

Motion to adopt the resolution was approved.

• 287-24 RESOLUTION SUBMITTING THE ANNUAL PROGRESS REPORT OF THE FLOODPLAIN MANAGEMENT/HAZARD MITIGATION PLAN

  WHEREAS, The NFIP Community Rating System (CRS) is a voluntary incentive program that encourages community floodplain management activities that exceed the minimum NFIP requirements;

  WHEREAS, As a result of these efforts, resident’s flood insurance premium rates are discounted to reflect the reduced flood risk resulting from the community actions meeting the three goals of the CRS;

  WHEREAS, The City of Greensboro was included in Guilford County’s Multi-Jurisdictional Hazard Mitigation Plan (HMP) and one activity requires the City to submit an annual progress report of the Floodplain Management/Hazard Mitigation Plan (HMP);

  WHEREAS, the attached document contains the HMP Mitigation Action List for the City of Greensboro and serves as the required progress report;

  WHEREAS, Completion of the action items are the responsibility of multiple City and County Departments; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  Acknowledges receipt of the Guilford County Multi-Jurisdictional Hazard Mitigation Plan Progress Report and supports the ongoing efforts of city staff to continue to implement the Multi-jurisdictional Floodplain Management/Hazard Mitigation Plan for the benefit of the City and Guilford County.

  (Signed) Goldie Wells

  
  

G.11

2024 - 801 Resolution Approving a Contract in the amount of $699,900 with CDM Smith Inc. for Engineering Services for the Townsend Water Treatment Plant Master Site Plan Project 

Motion to adopt the resolution was approved.

• 288-24 RESOLUTION APPROVING A CONTRACT IN THE AMOUNT OF $699,900 WITH CDM SMITH INC. FOR ENGINEERING SERVICES FOR THE TOWNSEND WATER TREATMENT PLANT MASTER SITE PLAN PROJECT

  WHEREAS, the Townsend Water Treatment Plant must comply with new regulations regarding PFAS;

  WHEREAS, the advanced treatment facility requires consideration of all future potential plant wide improvements;

  WHEREAS a strategic layout is necessary to allow for purposeful allocation of areas of development around the existing water treatment plant; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the City Manager is authorized to execute on behalf of the City of Greensboro, an Engineering Services Contract for $699,900 with CDM Smith Inc. for Townsend Water Treatment Plant Master Site Plan Project.

  (Signed) Goldie Wells

  
  

G.12

2024 - 774 Ordinance in the Amount of $35,000 Amending the Guilford Communications Fund (687) for the Console Furniture Project at the Primary Site Center 

Motion to adopt the ordinance was approved.

• 24-161 ORDINANCE IN THE AMOUNT OF $35,000 AMENDING THE FY 24-25 GUILFORD METRO COMMUNICATION FUND IN THE AMOUNT OF $35,000 FOR THE EMERGENCY COMMUNICATIONS PRIMARY SITE CENTER CONSOLE FURNITURE PROJECT

  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  Section 1

  That the appropriation for the FY 24-25 Guilford Metro Communications Budget be increased as follows:

  Account                                  Description                                                Amount

  687-39-3922001.5214             Office Equipment and Furniture              $35,000

  And, that this increase be financed by increasing the following revenues:

  Account                                  Description                                         Amount

  687-NC-NC.8900                   Appropriated Fund Balance                 $35,000

  Section 2

  And, that this ordinance should become effective upon adoption.

  (Signed) Goldie Wells

  
  

G.13

2024 - 773 Ordinance in the Amount of $597,507 Amending the Emergency Telephone System Fund (281) for the Console Furniture Project at the Primary Site Center Deemed Eligible by the NC State 911 Board 

• 24-162 ORDINANCE IN THE AMOUNT OF $597,507 AMENDING THE FY 24-25 EMERGENCY TELEPHONE SYSTEM FUND IN THE AMOUNT OF $597,507 FOR THE EMERGENCY COMMUNICATIONS PRIMARY SITE CENTER CONSOLE FURNITURE PROJECT

  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  Section 1

  That the appropriation for the FY 24-25 Emergency Telephone System Fund Budget be increased as follows:

  Account                                  Description                                          Amount

  281-39-3903001.5214             Office Equipment and Furniture          $597,507

  And, that this increase be financed by increasing the following revenues:

  Account                                  Description                                Amount

  281-NC-NC.8900                   Appropriated Fund Balance       $597,507

  Section 2

  And, that this ordinance should become effective upon adoption.

  (Signed) Goldie Wells

  
  

G.14

2024 - 806 Resolution to Approve Contract 12332 in the Amount of $400,000 with Motorola Solutions, Inc. 

Motion to adopt the resolution was approved.

• 289-24 RESOLUTION AUTHORIZING THE AWARD OF CONTRACT 12332 TO MOTOROLA SOLUTIONS, INC, ESTIMATED IN THE AMOUNT OF $400,000 FOR RADIO REPAIRS SERVICES FOR THE CITY OF GREENSBORO GUILFORD METRO 911 DEPARTMENT

  WHEREAS, on October 4, 2024, Procurement Services Division was requested to facilitate awarding contract 12332 to Motorola Solutions, Inc., as the only certified vendor that can provide repairs to public safety radios;

  WHEREAS, the five year contract has an estimated one-year value of $80,000;

  WHEREAS, the total estimated contract value of $400,000 requires Council’s approval;

  WHEREAS, the City of Greensboro can better meet the needs and safety of the community by utilizing radio repairs services;  

  WHEREAS, this contract is anticipated to run through October 31, 2029;

  WHEREAS, Motorola Solutions, Inc. is the only certified sole source vendor, and the M/WBE office has issued a Waiver; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the City Manager is authorized to enter into contract 12332 for five years for estimated amount of $400,000 with Motorola Solutions, Inc. for radio repairs services.

  (Signed) Goldie Wells

  
  

G.15

2024 – 775 Ordinance Amending State, Federal and Other Grants Fund Budget for the Appropriation of the FY24 Homeland Security Grant- $85,000 

Motion to adopt the ordinance was approved.

• 24-163 BUDGET ORDINANCE AMENDING THE STATE, FEDERAL, AND OTHER GRANTS FUND BUDGET FOR THE APPROPRIATION OF GPD’s FY24 HOMELAND SECURITY GRANT

  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the State, Federal, and Other Grants Fund Budget of the City of Greensboro is hereby amended as follows: That the appropriation to the State, Federal and other Grants Fund be increased as follows:

  Account name- FY24 HSGP

  Account                                Description                                 Amount

  220-35-3598167.6059          Other Capital Equipment             $85,000 

  And, that this increase be financed by increasing the following State, Federal, and Other Grants Funds accounts:

  Account                                 Description                      Amount

  220-35-3598167.7100           Federal Grant                 $85,000

  And, that this ordinance should become effective upon adoption.

  (Signed) Goldie Wells

  
  

G.16

2024-780 Ordinance Amending Chapter 6 of the Greensboro Code of Ordinances with Respect to Buildings and Building Regulations

Motion to adopt the ordinance was approved.

• 24-164 AMENDING CHAPTER 6 AN ORDINANCE AMENDING CHAPTER 6 OF THE GREENSBORO CODE OF ORDINANCES WITH RESPECT TO BUILDINGS AND BUILDING REGULATIONS

  (Editor’s Note: Added text shown with underlines and deleted text shown with strikethroughs)

  Section 1.  That Section 6-64 Fees, is hereby amended to read as follows:

  Sec. 6-64. Fees.

  (a)    Inspection fees for the construction, alteration or repair of any building or other structure or part thereof shall be based on the total cost of construction, alteration, or repairs, excluding the cost of electrical, heating and air conditioning, gas equipment and plumbing work, and shall be as follows:

  For the first $11,000.00 …. $85.00

  For excess above $11,000.00 to $50,000.00 per $1,000.00 …. 3.00

  For excess above $50,000.00 to $500,000.00, per $1,000.00 …. 2.00

  For excess above $500,000.00, per $1,000.00 …. 1.00 1.15

  For nonessential inspection at request of owner …. 45.00

  For handicap ramps accessing a single-family dwelling …. No Charge

  (b)    Inspection fees for tents shall be seventy-five dollars ($85.00).

  (c)    Inspection fees for the removal (demolition) of buildings shall be seventy-five dollars ($85.00).

  (d)   Inspection fees for moving buildings over city streets on rubber shall be as follows: Initial payment of five hundred dollars ($500.00) which shall be the maximum fee. The actual fee shall be based on actual costs to the city including city administrative costs, use of materials, public vehicles and other equipment; in the event that the actual costs are less than the above-mentioned fee, the city shall refund the difference.

  (e)    Inspection fees for mobile homes shall be seventy-five dollars ($85.00).

  (f)    The total fees due for any permit shall not be less than seventy-five dollars ($85.00).

  (g)    Inspection fees for erosion control and foundation inspections shall be charged at the rate of one dollar and twenty-five cents ($1.25) per thousand to a maximum of five hundred thousand dollars ($500,000.00) of general construction cost for new residential, commercial and additions to commercial construction.

  (h)    Upon the return of any building permit issued under this division, an amount equal to the minimum building permit fee shall be retained by the building inspector to cover administrative expenses connected with the issuance thereof.

  (i)     Fee for the first follow-up inspection shall be forty-five dollars ($45.00).

  (j)     Fee for the second and each follow-up inspection thereafter shall be forty-five dollars ($45.00).

  Section 3.  That all laws and clauses of laws in conflict with the provisions of this ordinance are repealed to the extent of such conflict.

  Section 4. That this ordinance shall become effective thirty days after its adoption.

  (Signed) Goldie Wells

  
  

G.17

2024-686 Budget Adjustments Approved by Budget Officer 10/29/24 through 11/11/24 

Motion to adopt the budget adjustments accepted by the Budget Office 10/29/24 - 11/11/24 was approved.

(A copy of the Report is filed in Exhibit Drawer G, No. 40, which is hereby referred to and made a part of these minutes.)

G.18

2024-687 Budget Adjustments Requiring Council Approval 10/29/24 through 11/11/24 

Motion to adopt the budget adjustments requiring Council approval 10/29/24 - 11/11/24 over the amount of $50,000 was approved.

(A copy of the Report is filed in Exhibit Drawer G, No. 40, which is hereby referred to and made a part of these minutes.)

G.19

2024 – 765 Motion to Approve the DRAFT September 12, 2024 Work Session Meeting Minutes 

Motion to adopt the minutes of the Work Session of September 12, 2024 was approved.

G.20

2024 – 767 Motion to Approve the DRAFT September 24, 2024 City Council Meeting Minutes 

Motion to adopt the minutes of the Regular Meeting of September 24, 2024 was approved.

G.21

2024 – 766 Motion to Approve the DRAFT September 26, 2024 Work Session Meeting Minutes 

Motion to adopt the minutes of the Work Session of September 26, 2024 was approved.

G.22

2024 – 747 Motion to Approve the DRAFT October 1, 2024 City Council Meeting Minutes

Motion to adopt the minutes of the Regular Meeting of October 1, 2024 was approved.

G.23

2024 - 777 Motion to Approve the DRAFT October 10, 2024 Work Session Meeting Minutes 

Motion to adopt the minutes of the Work Session of October 10, 2024 was approved.

G.24

2024 – 769 Motion to Approve the DRAFT October 15, 2024 City Council Meeting Minutes 

Motion to adopt the minutes of the Regular Meeting of October 15, 2024 was approved.

G.25

2024 – 784 Motion to Approve the DRAFT October 22, 2024 City Council Special Meeting Minutes 

Motion to adopt the minutes of the Special Meeting of October 22, 2024 was approved.

G.26

2024 - 796 Motion to approve the DRAFT October 24, 2024 City Council Work Session Meeting Minutes 

Motion to adopt the minutes of the Work Session meeting of October 24, 2024 was approved.

H.

PUBLIC HEARING

H.1

2024 -759 Public Hearing to Receive Public Comments on the FY24 Justice Assistance Grant

Discussion took place regarding equipment and uniforms; funding; and timelines.

The purpose of the item was to entertain a public hearing.

There were no speakers for the item.

No Council action was required. 

H.2

2024 - 797 Public Hearing to Consider Adoption of the Randleman Road Corridor Plan Phase Two 

Mayor Vaughan stated this was the time and place set for a public hearing to consider item H.2./ID 2024-797 Public Hearing to consider adoption of the Randleman Road corridor Plan Phase Two. 

Planning Manager, Russ Clegg made a PowerPoint Presentation (PPP); provided an overview; and outlined the process of the project.

Discussion continued regarding traffic; sidewalk improvements; and intersection cameras.

The following speakers were in favor of the item: James Basnight; Kerstin Wynn; Phillip Marsh; Shirley Foster; and Crystal Black.

Discussion ensued regarding Randleman Road watch group; youth activities; community projects; and safety concerns.

Moved by Councilmember Holston, seconded by Councilmember Hightower to close the public hearing. The motion carried by voice vote. 

Discussion took place regarding crime; and community support.

Councilmember Abuzuaiter requested staff to provide Randleman Road corridor updates; and an update on red light cameras. 

Motion to adopt the ordinance was approved.

(A copy of the PowerPoint Presentation is filed in Exhibit Drawer G, No. 40, which is hereby referred to and made a part of these minutes.)

• Moved By Councilmember Hightower
  Seconded By Councilmember Holston

  Ayes (9)

  Mayor Vaughan, Councilmember Abuzuaiter, Councilmember Hightower, Councilmember Hoffmann, Councilmember Thurm, Councilmember Wells, Mayor Pro-Tem Johnson, Councilmember Holston, and Councilmember Matheny

  Carried (9 to 0)

  290-24 RESOLUTION ADOPTING THE RANDLEMAN ROAD CORRIDOR PLAN PHASE 2

  WHEREAS, the City of Greensboro worked with residents, businesses and property owners in the Randleman Road Phase 2 study area, generally between Interstate 40 and Interstate 85, to develop a shared Vision for the area based on community input that can be used by both public and private entities to guide future decisions;

  WHEREAS, a series of community events were conducted in 2024 to gather stakeholder input for the planning process;

  WHEREAS, a plan was developed with specific Recommendations, organized within the framework of the Goals areas of Movement, Modernization, Safety, and Well-Being;

  WHEREAS, said Objectives focus on the following: Modernizing city rights-of-way with plantings, public art, and wayfinding tools; enhancing intersections and transit stops with upgraded facilities, ADA accessibility, and micro-mobility options; improving safety with LED lighting, surveillance, and Vision Zero strategies; supporting economic growth through investment in underutilized spaces, density near activity centers, and assistance for entrepreneurs; and strengthening community engagement via property maintenance programs, code compliance, public health partnerships, and resources for homeless services;

  WHEREAS, the Randleman Road Phase 2 Corridor Plan was unanimously recommended for approval by the Greensboro Planning and Zoning Commission on October 16, 2024; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the Randleman Road Corridor Plan Phase 2 is hereby adopted as recommended.

  (Signed) Sharon Hightower

  
  

H.3

2024-785 Resolution to Close a Portion of McCuiston Road Right of Way (Bilal Hamze for The Investment Group of NC LLC)

Mayor Vaughan stated this was the time and place set for a public hearing to consider item H.3./ID 2024-785 Resolution to close portion of McCuiston Road Right of Way.

Planning Manager, Mike Kirkman made a brief PPP; and explained the request. 

Motion to adopt resolution was approved. 

(A copy of the PowerPoint Presentation is filed in Exhibit Drawer G, No. 40, which is hereby referred to and made a part of these minutes.)

• Moved By Councilmember Thurm
  Seconded By Councilmember Abuzuaiter

  Ayes (9)

  Mayor Vaughan, Councilmember Abuzuaiter, Councilmember Hightower, Councilmember Hoffmann, Councilmember Thurm, Councilmember Wells, Mayor Pro-Tem Johnson, Councilmember Holston, and Councilmember Matheny

  Carried (9 to 0)

  291-24 RESOLUTION CLOSING PORTION OF MCCUISTON ROAD RIGHT OF WAY

  WHEREAS, Bilal Hamze, for the Investment Group of NC, LLC, initiated a request for a portion of McCuiston Road Right of Way to be closed;

  WHEREAS, the owners of 100% of the property abutting the portions of McCuiston Road Right of Way signed a petition requesting the closure of this public right of way;

  WHEREAS, a notice was duly published that a public hearing would be held by the City Council in the Council Chamber in the Municipal Office Building on Tuesday, November 19, 2024, at 5:30 p.m., on the closing of said street;

  WHEREAS, it appears to the City Council that the closing of the public right of way is not contrary to the public interest nor are any adjoining property owners deprived of reasonable means of ingress or egress to their property;

  WHEREAS, it appears to the City Council that a portion of the McCuiston Road Right of Way should be closed, after full and complete consideration of the matter and after having granted full opportunity for all interested parties to appear and register any objections they might have with respect to the closing of said street during the public hearing held on November 19, 2024; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE

  CITY OF GREENSBORO:

  That the following portion of public right of way is hereby permanently closed and abandoned:

  PORTION OF MCCUISTON ROAD RIGHT OF WAY RUNNING NORTH OF 3707 MCCUISTON ROAD APPROXIMATELY 300.81 FEET.

  (Signed) Tammi Thurm

  
  

H.4

2024-786 Resolution to Close a Portion of Standard Drive That Bisects 209 Little Santee Road (Kevin McDonald for Promac LLC, formerly Intercraft Retained Assets, LLC) 

Mayor Vaughan stated this was the time and place set for a public hearing to consider item H.4./ID 2024-786 Resolution to close a portion of Standard Drive that Bisects 209 Little Santee Road.

Planning Manager, Mike Kirkman made a brief PPP; and explained the request.

Motion to adopt the resolution was approved.

(A copy of the PowerPoint Presentation is filed in Exhibit Drawer G, No. 40, which is hereby referred to and made a part of these minutes.)

• Moved By Mayor Pro-Tem Johnson
  Seconded By Councilmember Holston

  Ayes (9)

  Mayor Vaughan, Councilmember Abuzuaiter, Councilmember Hightower, Councilmember Hoffmann, Councilmember Thurm, Councilmember Wells, Mayor Pro-Tem Johnson, Councilmember Holston, and Councilmember Matheny

  Carried (9 to 0)

  292-24 RESOLUTION CLOSING PORTION OF STANDARD DRIVE

  WHEREAS, Kevin McDonald for Promac, LLC, formerly Intercraft Retained Assets, LLC, initiated a request for a portion of Standard Drive to be closed and abandoned as a public street;

  WHEREAS, the owners of 100% of the property abutting both sides of the portion of Standard Drive signed a petition requesting the public street closure;

  WHEREAS, a notice was duly published that a public hearing would be held by the City Council in the Council Chamber in the Municipal Office Building on Tuesday, November 19, 2024, at 5:30 p.m., on the closing of said street;

  WHEREAS, it appears to the City Council that the closing of the street is not contrary to the public interest nor are any adjoining property owners deprived of reasonable means of ingress or egress to their property;

  WHEREAS, it appears to the City Council that a portion of Standard Drive should be closed, after full and complete consideration of the matter and after having granted full opportunity for all interested parties to appear and register any objections they might have with respect to the closing of said street during the public hearing held on November 19, 2024; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE

  CITY OF GREENSBORO:     

  That the following portion of street is hereby permanently closed and abandoned as a public street with the following condition:

  1. Where required, a public drainage easement must be dedicated over any existing

        stormwater pipe located on the property.

  PORTION OF STANDARD DRIVE THAT BISECTS THE PROPERTY AT 209 LITTLE SANTEE ROAD APPROXIMATELY 670 FEET FROM ITS INTERSECTION WITH LITTLE SANTEE ROAD TO 215 STANDARD DRIVE.

  (Signed) Yvonne Johnson

  
  

I.

GENERAL BUSINESS AGENDA

I.1

2024-808 Resolution to Approve Infor to Implement a Consolidated Workforce Management System for Time and Attendance Tracking for $1,003,400 

Mayor Vaughan introduced Items I.1./ID 2024-808 and I.2./ID 2024-809 together; and stated the items had been postponed from the November 4th City Council meeting. 

Motion to adopt the resolution was approved.

• Moved By Councilmember Holston
  Seconded By Councilmember Wells

  Ayes (9)

  Mayor Vaughan, Councilmember Abuzuaiter, Councilmember Hightower, Councilmember Hoffmann, Councilmember Thurm, Councilmember Wells, Mayor Pro-Tem Johnson, Councilmember Holston, and Councilmember Matheny

  Carried (9 to 0)

  293-24 RESOLUTION AUTHORIZING THE IMPLEMENTATION OF A CONSOLIDATED WORKFORCE MANAGEMENT SYSTEM FOR TIME AND ATTENDANCE TRACKING

  WHEREAS, the Information Technology Department has been collaborating with Infor Software Ltd. over the years, and consolidating our workforce management processes into the Infor system will streamline processes and enhance efficiency by eliminating the need for multiple systems for time and attendance tracking. This change order ensures a unified, consistent approach to work force management across all departments;

  WHEREAS, integrating our workforce management into a single platform will not only streamline operations but also reduce licensing and support costs, optimizing the City's workforce management process while providing long-term financial benefits;

  WHEREAS, funding for this initiative has been allocated within the Information Technology budget and will not exceed $1,003,400 over a period of five years; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the City Manager is hereby authorized to negotiate and enter into a contract amendment with Infor Software Ltd. for the implementation of a consolidated workforce management module for time and attendance tracking, ensuring a consistent and dependable approach to workforce management across all City departments.

  (Signed) Hugh Holston

  
  

I.2

2024-809 Resolution to Approve Change Order #1 Consulting Services Contract with RPI Consultants for Implementation of a New Workforce Management System in the Amount of $1,027,470 

Motion to adopt the resolution was approved.

• Moved By Councilmember Thurm
  Seconded By Councilmember Abuzuaiter

  Ayes (9)

  Mayor Vaughan, Councilmember Abuzuaiter, Councilmember Hightower, Councilmember Hoffmann, Councilmember Thurm, Councilmember Wells, Mayor Pro-Tem Johnson, Councilmember Holston, and Councilmember Matheny

  Carried (9 to 0)

  294-24 RESOLUTION AUTHORIZING CONSULTING SERVICES CONTRACT WITH RPI CONSULTANTS FOR THE IMPLEMENTATION OF A NEW WORKFORCE MANAGEMENT SYSTEM

  WHEREAS, the Information Technology Department has partnered with RPI Consultants for some years, leveraging their expertise and support in enterprise resource management systems and workforce management solutions has been integral to the City’s financial and operational objectives;

  WHEREAS, continuing RPI Consultants’ services is essential for a successful implementation of the new workforce management system, ensuring a seamless transition, maintaining continuity of critical functions, and minimizing risks during migration;

  WHEREAS, the anticipated outcomes include increased operational efficiency, improved accuracy in workforce management, and enhanced compliance with City policies and labor regulations;

  WHEREAS, funds for these consulting services have been allocated in the Information Technology budget, with a total amount not to exceed $1,027,470.00; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the City Manager is hereby authorized to negotiate and enter into the contract to extend consulting services with RPI Consultants to oversee the implementation of the new workforce management system, ensuring a smooth transition, optimizing operational efficiencies, and adhering to the established project timeline to avoid delays and ensure the project's success.

  (Signed) Tammi Thurm

  
  

I.3

2024-781 Resolution Approving Bid in the Amount of $7,920,000 and Authorizing Execution of Contract 2022-040A with Harper General Contractors, Inc. for the TZ Osborne Water Reclamation Facility Influent Pumps Replacement Project 

Mayor Vaughan introduced items I.3/ID 2024-781 and I.4./ID 2024-778 together.

Motion to adopt the resolution was approved.

• Moved By Councilmember Wells
  Seconded By Councilmember Hoffmann

  Ayes (9)

  Mayor Vaughan, Councilmember Abuzuaiter, Councilmember Hightower, Councilmember Hoffmann, Councilmember Thurm, Councilmember Wells, Mayor Pro-Tem Johnson, Councilmember Holston, and Councilmember Matheny

  Carried (9 to 0)

  295-24 RESOLUTION APPROVING BID IN THE AMOUNT OF $7,920,000 AND AUTHORIZING EXECUTION OF CONTRACT 2022-040A WITH HARPER GENERAL CONTRACTORS, INC. FOR THE TZ OSBORNE WRF INFLUENT PUMPS REPLACEMENT PROJECT

  WHEREAS, after due notice, bids have been received for Contract 2022-040A for the TZ Osborne WRF Influent Pumps Replacement Project;

  WHEREAS, Harper General Contractors, Inc., a responsible bidder, has submitted the low base bid in the total amount of $7,920,000, as general contractor for Contract 2022-040A which bid, in the opinion of the City Council, is the best bid from the standpoint of the City; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the bid hereinabove mentioned submitted by Harper General Contractors, Inc. is hereby accepted, and the City is authorized to enter into a contract with Harper General Contractors, Inc. for the T.Z. Osborne WRF Influent Pumps Replacement Project to the terms outlined above.  The City Manager is hereby authorized to execute the contract on behalf of the City of Greensboro.

  (Signed) Goldie Wells

  
  

I.4

2024 – 778 Ordinance Amending Capital Project Revenue Bond Fund Budget to Fund TZO Influent Pump Construction Project in the Amount of $7,920,000 

Motion to adopt the ordinance was approved.

• Moved By Councilmember Thurm
  Seconded By Councilmember Abuzuaiter

  Ayes (9)

  Mayor Vaughan, Councilmember Abuzuaiter, Councilmember Hightower, Councilmember Hoffmann, Councilmember Thurm, Councilmember Wells, Mayor Pro-Tem Johnson, Councilmember Holston, and Councilmember Matheny

  Carried (9 to 0)

  24-165 ORDINANCE AMENDING THE CAPITAL PROJECT REVENUE BOND FUND BUDGET TO FUND TZO INFLUENT PUMPS CONSTRUCTION PROJECT

  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  Section 1

  That the Capital Project Revenue Bond Fund Budget of the City of Greensboro is hereby amended as follows:

  That the appropriation to the Water Resources Capital Project Revenue Bond Fund be increased as follows:

   Account                             Description                                   Amount

   518-70-7099196.6019      Other Capital Improvements         $7,920,000                 

  And, that this increase be financed by increasing the following Capital Project Revenue Bond Fund accounts:

  Account                     Description                               Amount

  518-NC-NC-9005      Revenue Bond Proceeds         $7,920,000

  Section 2

  And, that this ordinance should become effective upon adoption.

  (Signed) Tammi Thurm

  
  

I.5

2024 -261 Resolution Authorizing an Interlocal Agreement between the City of Greensboro and Guilford County for a $15 Million County Allocation for Construction of the Windsor Chavis Nocho Community Complex Building 

Mayor Vaughan introduced items I.5./ID2024-261 and I.6./ID 2024-274 together. 

Discussion ensued regarding East Greensboro; appreciation to a Guilford County partnership; and investments in Greensboro. 

Motion to adopt the resolution was approved.

• Moved By Mayor Pro-Tem Johnson
  Seconded By Councilmember Wells

  Ayes (9)

  Mayor Vaughan, Councilmember Abuzuaiter, Councilmember Hightower, Councilmember Hoffmann, Councilmember Thurm, Councilmember Wells, Mayor Pro-Tem Johnson, Councilmember Holston, and Councilmember Matheny

  Carried (9 to 0)

  296-24 RESOLUTION AUTHORIZING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF GREENSBORO AND GUILFORD COUNTY FOR $15 MILLION COUNTY ALLOCATION FOR CONSTRUCTION OF THE WINDSOR CHAVIS NOCHO COMMUNITY COMPLEX BUILDING

  WHEREAS, in 2016 Greensboro voters approved a Parks and Recreation bond referendum which included funding for the planning of the Windsor Chavis Nocho Community Complex;

  WHEREAS, in 2021, the design development of the project was completed at 50%;

  WHEREAS, in July 2022 Greensboro voters approved a bond referendum which included $50 million for the construction of the facility;

  WHEREAS, in August 2022 the Greensboro City Council approved $8,000,000 for American Rescue Plan Act (ARP) enabled funds for the completion of design development, construction document and construction delivery method;

  WHEREAS, in August 2022 the Guilford County Board of Commissioners approved an allocation of $15 million in ARP enabled funds for the construction of the building;

  WHEREAS, Guilford County prepared the accompanying agreement for the $15 million County allocation for construction;

  WHEREAS, the agreement includes a license for Guilford County to utilize a portion of the facility for a period of 99 years;

  WHEREAS, the license agreement includes a pro rata payback of $151,515.15 for each year remaining on the license if the agreement is terminated early;

  WHEREAS, Guilford County will occupy a specific program area and support zone the first floor of approximately 790 square feet; 

  WHEREAS, the coordination for the operation at WCNCC will include facility collaboration, space usage collaboration, service navigation collaboration and data sharing collaboration;

  WHEREAS, pursuant to N.C. General Statute 160A-461 et seq. entering into such an interlocal agreement requires City Council approval;

  WHEREAS, the Guilford County Board of Commissioners meeting agenda for April 18, 2024 will include the recommendation for acceptance; and

  NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the City of Greensboro is authorized to execute an interlocal agreement with Guilford County for the $15 million allocation for the construction funding to support the building construction for the Windsor Chavis Nocho Community Complex located on the north parcel at 1601 E. Gate City Blvd.

  (Signed) Yvonne Johnson

  
  

I.6

2024- 274 Ordinance Amending Local Government Grant Fund Budget for Appropriation of $15 Million Allocation from Guilford County for the Construction of the Windsor Chavis Nocho Community Complex 

Motion to adopt the ordinance was approved.

• Moved By Councilmember Wells
  Seconded By Councilmember Hightower

  Ayes (9)

  Mayor Vaughan, Councilmember Abuzuaiter, Councilmember Hightower, Councilmember Hoffmann, Councilmember Thurm, Councilmember Wells, Mayor Pro-Tem Johnson, Councilmember Holston, and Councilmember Matheny

  Carried (9 to 0)

  24-166 ORDINANCE AMENDING STATE AND FEDERAL GRANTS FUND AND THE PARKS AND RECREATION BOND FUND BUDGETS FOR THE APPROPRIATION OF $15 MILLION DOLLAR ALLOCATION FROM GUILFORD COUNTY FOR THE CONSTRUCTION OF THE WINDSOR CHAVIS NOCHO COMMUITY COMPLEX BUILDING

  Section 1

  BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the P&R Bond Fund Series 2022 Budget of the City of Greensboro is hereby amended as follows:

  That the appropriation to the Parks and Recreation Bond Fund Series 2022 be increased as follows:

  Account name – WCNCC-Guilford County Contribution

  Account                              Description                Amount

  493-50-5099229.6013        Buildings                   $15,000,000

  And, that this increase is financed by increasing the following Parks and Recreation Bond Fund Series 2022 account:

  Account                          Description                                                       Amount

  493-50-5099229.9220   Transfer from State and Federal Grant Fund    $15,000,000

  Section 2

  That the State and Federal Grants Fund Budget of the City of Greensboro is hereby amended as follows:

  That the appropriation to the State and Federal Grants Fund be increased as follows:

  Account                           Description                                                            Amount

  220-50-5098101.6493     Transfer to Parks and Recreation Bond Fund      $15,000,000

  And, that this increase is financed by increasing the following State and Federal Grants Fund account:

  Account                           Description                             Amount

  220-50-5098101.7170     Local Government Grants     $15,000,000

  Section 3

  And, that this ordinance should become effective upon adoption.

  (Signed) Goldie Wells

  
  

I.7

2024-799 Resolution Authorizing a Loan of $1,735,642 to Affordable Housing Management, Inc. for Oakwood Park 

Neighborhood Development Community Development Analyst, Anna Blanchard made a PPP; spoke to Oakwood Park; to RFP funding recommendations; to supportive housing; and provided the funding schedule.

Discussion took place regarding timelines; developer goals; conditions; property maintenance; and security.

Motion to adopt the resolution was approved.

(A copy of the PowerPoint Presentation is filed in Exhibit Drawer G, No. 40, which is hereby referred to and made a part of these minutes.)

• Moved By Mayor Pro-Tem Johnson
  Seconded By Councilmember Holston

  Ayes (9)

  Mayor Vaughan, Councilmember Abuzuaiter, Councilmember Hightower, Councilmember Hoffmann, Councilmember Thurm, Councilmember Wells, Mayor Pro-Tem Johnson, Councilmember Holston, and Councilmember Matheny

  Carried (9 to 0)

  297-24 Resolution Authorizing A LoAN of $1,735,642 to Affordable Housing Management, Inc for Oakwood Park.

  WHEREAS, the Oakwood Park application was received and recommended for funding as part of the City ARP-enabled funding process, however there were not sufficient City ARP funds for the request;

  WHEREAS, federal HOME-ARP program funds were allocated to the City from the Department of Housing and Urban Development and the project request is in conformance with the City’s approved HOME-ARP program plan;

  Project Name	Location	Developer	Amount	Source
  Oakwood Park	4923 W. Vandalia Road	Affordable Housing Management, Inc.	$1,735,642	HOME-ARP
  		TOTAL	$1,735,642

   

  WHEREAS, the recommendation is for issuance of a time-limited commitment and subsequent loan for the Oakwood Park project conditioned on the project receiving a SHARP award loan from the North Carolina Housing Finance Agency, all necessary financing, M/WBE compliance documentation, HUD environmental review compliance for federally funded projects, and availability of City funds;

  WHEREAS, the NCHFA program offers a 15 year forgivable loan for up to 60% of the project costs with a local match of 40% of costs. The City’s loan will also be forgiven over the 15 year period; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  The City Council authorizes the City Manager to execute loan closing documents in an amount of $1,735,642 of HOME-ARP funds to Affordable Housing Management, Inc. (Oakwood Park LLC) for Oakwood Park conditioned on the project receiving the SHARP award from NCHFA, all necessary financing, M/WBE compliance documentation, continued compliance with HUD environmental review standards for federally funded projects, and availability of City funds.

  (Signed) Yvonne Johnson

  
  

I.8

2024 – 802 Resolution to Reaffirm Council Action for Fund Balance Improvement Plan and Other Related Communications 

Motion to adopt the resolution was approved.

• Moved By Councilmember Holston
  Seconded By Councilmember Hightower

  Ayes (9)

  Mayor Vaughan, Councilmember Abuzuaiter, Councilmember Hightower, Councilmember Hoffmann, Councilmember Thurm, Councilmember Wells, Mayor Pro-Tem Johnson, Councilmember Holston, and Councilmember Matheny

  Carried (9 to 0)

  298-24 RESOLUTION REAFFIRMING CITY’S FUND BALANCE IMPROVEMENT PLAN IN RESPONSE TO LOCAL GOVERNMENT COMMISSION (LGC) FINANCIAL PERFORMANCE INDICATOR AND OTHER REQUIRED RESPONSES TO AUDIT FINDINGS AND INDICATORS

  WHEREAS, on November 12, 2024, the City’s external auditor, Cherry Bekaert, LLP, notified the City’s Audit Committee of items requiring a formal written response by a majority of the City Council;

  WHEREAS, the City’s ending FY 2023 - 2024 fund balance of 23.29% did not meet the minimum threshold of 25% as established by the LGC and was deemed to be a Financial Performance Indicator of Concern;

  WHEREAS, the City believes its fund balance levels are sound and provide sufficient working capital following an assessment of risk associated with revenue and expenditure volatility and vulnerability to extreme events;

  WHEREAS, to provide further flexibility as well as resilience in emergencies, the City Council agrees that working toward a 25% fund balance goal is a prudent financial decision for the City of Greensboro;

  WHEREAS, on May 3, 2022, City Council adopted a fund balance improvement plan and City Council desires to re-affirm the provisions of the adopted plan;

  WHEREAS, Greensboro City Council commits to the following actions to increase fund balance levels in a multi-year plan:

  • Adopted new fund balance goal that matches LGC 25% minimum threshold
  • Review reports to measure annual progress over the next five to seven years, the estimated time period to achieve goal
  • Utilize a variety of financial strategies to improve the City’s General Fund/ Debt Service Fund fund balance performance by approximately $900,000 to approximately $2,700,000 annually, including assignment of additional dedicated revenues, permanent reductions in operating expenditures and, if necessary, adjustment to the General Fund property tax rate
  • Appropriations of General Fund fund balance may be made “mid-year” for the following purposes:
  • Immediate health and safety measures needed for Greensboro residents
  • Unforeseen emergencies
  • Opportunities for efficiencies or other circumstances as recommended by the Finance Director (i.e. a requirement that the City incur expenditures prior to reimbursement from a state or federal grant)
  • Maintain “super” majority vote for appropriation of General Fund fund balance (7 of 9 votes needed)
  • Continue to support City-wide strategic priorities that promote economic growth in Greensboro, furthering “natural” fund balance growth over the long term with increased sales taxes and property values;
  • Review the status of the fund balance plan annually;

  WHEREAS, the ending fund balance of the General Fund in FY 2023 – 2024 was reduced by $3,017,738 resulting in use of appropriated fund balance;

  WHEREAS, the shortfall was related to timing of receipt and expenditure of one-time ARPA-enabled funds;

  WHEREAS, all of these special grant funds were received in the General Fund in the prior year, and approximately $7 million in one-time related expenditures were spent in the General Fund in FY 2024 for community-supported projects;

  WHEREAS, when these one-time ARPA-enabled expenditures were adjusted for in the financial indicator calculation, actual revenues exceeded operational expenditures by $4 million;

  WHEREAS, therefore, the City did not experience a deficit in FY 2024 related to regular operations;

  WHEREAS, pertaining to three (3) other audit findings identified during the FY 2023 – 24 audit,

  WHEREAS, City Council has reviewed and approves of management’s corrective action plans as published in the auditor’s FY 2024 Schedule of Findings and Questioned Costs; and

  NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:

  That the City Council adopts a resolution reaffirming a fund balance improvement plan in response to a Local Government Commission financial performance indicator and further provides a response to a budgeting financial indicator and other auditor findings in the FY 2023 – 2024 financial audit.

  (Signed) Hugh Holston

  
  

J.

MATTERS TO BE DISCUSSED BY THE MAYOR AND MEMBERS OF THE COUNCIL 

Council highlighted events attended and upcoming events.

Councilmember Matheny requested staff to provide a Regency Inn timeline; and a Request for Proposal (RFP) update. 

Councilmember Abuzuaiter requested staff to provide ideas for the overabundance of the same business' in close proximity in the City. 

Councilmember Hightower requested staff to provide an Minority Women Business Enterprise (MWBE) vetting process; research forgivable loans on properties; and housing affordability. 

K.

MATTERS TO BE PRESENTED BY THE CITY MANAGER 

There were no items for discussion by the City Manager.

L.

MATTERS TO BE PRESENTED BY THE CITY ATTORNEY 

City Attorney, Chuck Watts referenced an incident during North Carolina Agricultural and Technical State University (NC A&T) Homecoming with CAT Towing; and requested Council approval to take legal action.

Moved by Councilmember Hightower, seconded by Councilmember Holston to authorize the City Attorney Watts to pursue litigation with CAT Towing. The motion carried by voice vote. 

M.

ADJOURNMENT

Moved by Councilmember Matheny, seconded by Mayor Vaughan, to adjourn the meeting. The motion carried by voice vote.

The City Council Adjourned at 7:25 p.m.

 

___________________________                        ____________________________

Nancy Vaughan, Mayor                                        Victoria L. Howell, Deputy City Clerk