097-24 RESOLUTION IN THE AMOUNT OF $25,000 AUTHORIZING OVERSIGHT OF SELECTED PROJECTS ADMINISTERED BY CITY OF GREENSBORO WITH NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
WHEREAS, City projects receiving federal funds from NCDOT require administrative oversight by NCDOT staff;
WHEREAS, the department bills 80% of these charges against the federal funding source and charges the City for the required 20% non-federal match;
WHEREAS, in the past, these charges were tied to the construction phase;
WHEREAS, current departmental policy is to charge these expenses against a preliminary engineering phase established under the project municipal agreement;
WHEREAS, seven city administered project agreements do not have a preliminary engineering phase;
WHEREAS, the department has requested City to execute agreement WBS 36249.4830 which adds a preliminary engineering phase to seven projects: U-5532C, U-5532G, U-5532F, U-5532H, BL-0041, BL-0042 and HL-0047;
WHEREAS, upon execution of the agreement, City shall be billed for 100% of NCDOT’s administrative oversight costs, which are estimated at $25,000;
WHEREAS, upon the completion of the projects, City will reimburse NCDOT any additional administrative oversight costs above $25,000;
WHEREAS, if the actual cost of the administrative oversight is less than the estimated amount, NCDOT shall reimburse the overpayment to the City; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREENSBORO:
That said agreement is hereby formally approved by the City Council of the City of Greensboro and the City Manager and Clerk of this Municipality are hereby empowered to sign and execute agreement WBS 36249.4830 with NCDOT for Oversight of Selected Projects Administered by City of Greensboro.
(Signed) Hugh Holston